Change Company Name

When making an application to change the name of a company, you must submit the following:

• a Form G1Q (change of name by special resolution)
• an amended copy of the constitution
• the approved filing fee

 
Please Note:

– The Registrar of Companies will not grant approval for a change of name if the company requesting the change is not up-to-date with its annual returns filing obligations, or if the company is on a strike off list or CRO prosecution list as a result of its non-filing of its annual returns.

– Before submitting an application, please ensure your company is up-to-date with its annual returns filing obligations, and (where applicable) ensure that the relevant enforcement process has been completed, and the outstanding returns have been filed.

 
Submitting a Form G1Q
A Form G1Q can be completed online through CORE. A paper copy of the Form G1Q can also be downloaded from the site. It is cheaper registering on CORE than completing a paper copy (€50 compared to €100).

On registration, a certificate of change of name will be issued by the CRO. The new name may not be used by the company until this certificate has been issued. The change of name is effective from the date on the certificate.

The change of name is subject to approval by the registrar of companies in accordance with Section 30 of the Companies Act 2014.

The onus for checking the suitability of a name lies with the presenter.

Please Note:

The Registrar of Companies may withhold her consent to the name change if the name is in her opinion undesirable.

 
Applicants are advised to check that the name proposed is not similar to one already registered by checking the register of companies using the Company Search Facility on CORE. It is also possible to reserve a company name.

Restrictions on your choice of company name
The CRO may have to refuse a name if:

• It is identical to or too similar to a name already appearing on the register of companies.
• It is offensive.
• It would suggest state sponsorship.

 
The following guidelines will assist you in assessing the acceptability or otherwise of company names:

• It is generally recommended that company names include extra words so as to create a sufficient distinction between names. Certain words and their abbreviations together with accents and punctuation marks are not sufficient to distinguish between company names. Examples of such words include the definite article and the words “company”, “co”, “corporation”, “and”, “&”, “service”, “services”, “limited”, etc. Place names are not considered to be a sufficient distinction between company names, e.g. Ireland, Dublin, West, etc.
• Similar descriptive elements, e.g. press/printing, staff/employment agency, or the inclusion of only a general or weak qualification such as “holding”, “group”, “system”, “services”, “international”, etc. may not be regarded as a sufficient distinction between company names.
• Particular care should be taken with names considered to have a distinctive element i.e. names consisting primarily of made-up words or non-dictionary words. The inclusion of qualifying words may not be sufficient to create a distinction between company names.
• Names which are phonetically and/or visually similar will be refused. This includes names where there is a slight variation in the spelling and the variation does not make a significant difference between the names.
• A number on its own will not be accepted as a sufficient distinguishing mark, unless the company concerned is part of the same group.
• The use of a year in numerals to differentiate between two companies of otherwise the same name is prohibited.

 
The following restrictions also apply to company names:

• Names containing certain words cannot be used unless approved by relevant bodies. For example, the words “bank”, “banc”, “banking”, “banker” may only be used with the permission of the Central Bank of Ireland. This also applies to names such as “hollybank”, “sweetbank”, “canal bank”, “bancorp”, etc. and the surname “Banks”, notwithstanding the fact that the company being incorporated may not intend to carry on banking business.
• The word “society”, “co-op” or “co-operative” cannot be used unless permission has been sought from and granted by the Registrar of Friendly Societies.
• The words “University” and “Institute of Technology” or “Regional Technical College” cannot be used unless permission has been sought from and granted by the Department of Education.
• In the case of the word “Charity”, further information may be sought by the CRO to support the application.
• If a name includes words which imply specific functions, e.g. “holding”, “group”, etc., further information may be required by the CRO to support the application.
• The use of the word “standard” is prohibited.
• The use of the word “Credit Union” is prohibited under the Credit Union Act 1997.
• Only the name of a Societas Europaea can be preceded or followed by the abbreviation SE. Use of the term ‘SE’ at the beginning or end of the name designates that it is a European Company.
• The word “architect” either alone or in combination with any other words or letters, or name, title or description implying that the person is so registered, cannot be used unless a Notice of Determination has been issued by the Royal Institute of the Architects of Ireland (RIAI). This does not apply to the names “landscape architect”, “naval architect”, “architectural technician”, “architectural technologist”, and “interior design architect” and similar terms.
• Company types: Only companies which are particular company type may have the following words in their name:
Limited (ltd) – Teoranta (teo)
Public Limited Company (plc) – Cuideachta Phoiblí Theoranta (cpt)
Designated Activity Company (dac) – Cuideachta Ghníomhaíochta Ainmnithe (cga)
Company Limited by Guarantee (clg) – Cuideachta faoi Theorainn Ráthaíochta (ctr)
Unlimited company (uc) – Cuideachta Neamhtheoranta (cn).

 
* Please note that there may be a requirement for some management companies to include Owners’ Management Company in the company name. Section 14(3) of the Multi-Unit Developments Act 2011 provides that “the words “Owners’ Management Company” shall be included in the name of every owners management company to which this section applies”.

This section applies to owners management companies of multi-unit developments in respect of which no contract for the sale of a residential unit has been entered prior to the enactment of this act or of a mixed use multi-unit development subject to Section 2 of the Act. Section 14 of the Act was commenced on 24th January 2011.

• All documentation received in the CRO is scanned onto the computer system to facilitate faster access to documents. All documents submitted must, therefore, be of an acceptable standard. The text of the constitution must be black, easily legible and presented on A4 white paper which is suitable for scanning i.e. no staples, whitening fluid, etc. Photocopies showing black lines, faint text, pages where the text runs off the end of the page are not acceptable.
• The new name of the company, inclusive of the appropriate suffix, must appear on the front of the new constitution.
• The Companies Act cited in the first page of the constitution must be 2014.
• Each company type has its own constitution set out in the Schedules to the Companies Act 2014.
• The share capital information in the constitution must show the latest share capital details. If these details differ from the relevant documentation filed by the company, it must ensure the change is formally notified to us on the relevant forms.
• The original subscribers’ page need not be completed. Photocopies of subscribers’ details from the original constitution/memorandum of association at incorporation will be acceptable.

Certificates of Change of a Company Name and Re-Registration of a Company Type are issued as “digitally certified” documents. The digital certificates are emailed as a pdf document to the email address entered in the “Company email address” section of the G1Q form and D20 form following registration. Presenters can provide these digital certificates directly to third parties such as banks and other financial institutions by email as required.

Every business must paint or affix its name on the outside of every office or place in which the business is carried on, even if it is a director’s home. The name must be both conspicuous and legible.
In addition, the company must state its name, in legible lettering, on company letter heads, order forms, invoices, etc. For further information on the statutory requirements, see Letterheads for more details.

Every company must have its name engraved in legible characters on its seal.

The company secretary is frequently given responsibility in practice for the safekeeping of the company’s seal.

An exemption from the use of the Company Type in the Name of a Company exists only for Designated Activity Companies and Companies Limited by Guarantee, and only in specific circumstances.

Under the Companies Act 2014, the phrase “Designated Activity Company” or “Company Limited by Guarantee” may be dropped from the company’s name where the company is a Designated Activity Company or a Company Limited by Guarantee and the constitution of the company states that the objects will be the promotion of commerce, art, science, education, religion or charity. In addition, the company’s constitution must state that:

• (a) the profits of the company (if any) or other income are required to be applied to the promotion of the objects
• (b) payment of dividends/distributions to its members is prohibited
• (c) all assets which would otherwise be available to its members are required to be transferred on its winding up to another company whose objects are the promotion of commerce, art, science, religion or charity.

 
Please Note:

A company which is exempted from the obligation to use the words as part of its name, is still obliged to show on its letters and order forms the fact that it is such a company.

 
Existing Company
Applicants in respect of a company that is already formed, i.e. which has already registered a constitution with the CRO and obtained a certificate of incorporation, should furnish to the CRO the following documents, all of which must be filed together:

• Manual G1Q in relation to the change of name
• Form G5- declaration of compliance
• A clear copy of the amended constitution
• As the company is changing its name to delete the company type, the company should file Form G1 in relation to the amendment of the constitution of the company online with a copy of the amended constitution.

 
It is not the function of the Registrar of Companies to ensure that the constitution of a company is framed so as to express the intentions of the members/proposed members.